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Note/Alarm Dialog

If you already have some text on the clipboard then you can right click in the note text box and choose Paste or simply press Ctrl-V on the keyboard to paste it in the note.

Automatic age calculation

If you want to set up a birthday or an anniversary and get the age for such event calculated automatically you just have to add a special tag in the note's subject or body text to set the base year and the program will do the job. The tag to use for age calculation is %yYYYY% where YYYY represents four digits of the base year. For example, if you set a note like this: "Mary's birthday (%y1969% years old)", what you will see on your desktop in year 2006 is "Mary's birthday (37 years old)".

Counting note recurrences

If you would like to know how many recurrences of a note passed since its first occurrence then you can find that out easily by adding a special %count% tag to the note's subject or body text. The program will automatically replace the %count% tag with an ordinal number for each occurrence you look at. For example, you can have a note with monthly recurrence "Car loan installment (%count%)" and the result will be "Car loan installment (1)", "Car loan installment (2)" and so on.

Note Properties

Start date

Set a note date and time here. If you opened this dialog by clicking on a specific date on your desktop calendar, or by double clicking a date in the Active Desktop Calendar workspace window, the date will automatically be set.

End date

Set a note date and time here. If you opened this dialog by clicking on a specific date on your desktop calendar, or by double clicking a date in the Active Desktop Calendar workspace window, the date will automatically be set.

All-day event

Uncheck this option if you want to set a specific start/end time for a note. If you leave the option checked then that note will be treated as an all-day event.

Text color

Here you choose a color for the note text on the desktop and in the Month/Week/Day view. If left on Automatic then default colors will be used and the automatic color you see corresponds to the color used as default on the desktop. As a reminder, for desktop the default is the Notes/Tasks text color you set in the program's Settings – Notes/Tasks Bar dialog and for Month/Week/Day view that is the Cell item text color you set in the Notes View Color Scheme dialog.

Layer

If you are using data layers then choose the destination layer for your note/alarm from this list. Please note that the list shows only your own layers because you can not add or edit data in layers owned by other people.

Desktop View

With this option you can control how individual notes are displayed on the desktop. Default view for each new note is Normal (Visible). If you set a note to be Private then the generic text "(private)" will be displayed on the desktop in place of the original note text. This will prevent those who just pass by your computer screen to read that note and you will still have a visual reminder of its existence. However, if you set a note to be Invisible then it will not be displayed at all on the desktop.

More options available here allow you to control when a note will start appearing on the desktop: on its date only, 1-day before, 3-days before or week before. These options are designed to override the general setting "Display notes for next XX days". For example, if today is April 19th, general setting is to display notes for next 30 days, you have a note on April 27th and its desktop view is set to 1-day before, then that note will not appear on the desktop until April 26th despite the fact that it falls within next 30 days. This way you can optimize desktop space by postponing appearance of notes that are not so important.

Attach Icon

Allows you to attach an icon to the note. If you select this option, you can specify which icon you wish to attach by clicking on the button labeled "..." to the right. Please note if you attach icon to a note that is in a layer you are sharing with other people, the icon will not appear on their desktops.

Span this note over ... day(s) (removed)

This option was removed from the program with introduction of start/end time note parameters. Spanning is now done by setting start and end time to different dates. Such notes are called multi-day notes and appear on each date in the interval, as opposed to spanned notes that were displayed on the desktop in a single starting instance only.

 

Alarm Properties

Enable Alarm

With this option checked, alarm will be attached to the note. You have two options for setting an alarm time. One is to choose relative offset from the drop-list, e.g. 15 minutes. In that case the alarm will go off 15 minutes before the note start time and you can see that particular moment in the date/time boxes on the right. The other option is to set the alarm time directly in date/time boxes and in that case drop-list will show "custom time".

Snooze Time

Set snooze time which will appear on alarm's pop-up dialog. When selecting the alarm time from the drop-list snooze time automatically adjusts to 1/3 of the selected offset. For example, if you set an alarm to 15 minutes before the note start time then snooze time will automatically set to 5 minutes.

Play sound file

Keep this option enabled if you want to hear the sound when alarms go off.

Play

Click here to check the alarm sound.

Browse

Click here to change the alarm sound file to play.

NOTE: If you are adding an alarm (not attached to a note) then Note Properties and Enable Alarm will not be available for editing. The reason for this is that stand alone alarms are considered by the program as a special kind of notes that are not displayed on the desktop so editing Note Properties for them would not make sense. If you want to have a note with all attributes and an alarm then start by adding a note and checking Enable Alarm option.

NOTE: Pay attention that if you are sharing data layers with other users, alarms will work on the server side only, they will not show up on client computers at all.

 

Recurrence pattern

Enable recurrence

Check this option if you want your note to repeat with a certain pattern. There are four recurrence pattern options with additional parameters that will appear to the right upon selection.

Daily

With this option selected, the note will repeat itself daily.

Weekly

With this option selected, the note will repeat itself weekly.

Monthly

With this option selected, the note will repeat itself monthly.

Yearly

With this option selected, the note will repeat itself yearly.

 

Range of recurrence

No end date

If there is no end date for recurrence pattern it will go on forever. (e.g. birthdays, holidays)

End after ... occurrences

Here you can set the exact number of occurences you want. (e.g. if taking some medicine)

End by

Use this option if you do not know the exact number of occurences, but you know the date after which there should be no more occurences.

 

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